The Accounting Division is responsible for the maintenance of the books of accounts of Central Office staff, Bureaus and Centers. It administers financial reports, processes of disbursement and trust accounts and makes branch accounting in regional offices. It consolidates financial reports of all Central Offices and Regional offices for submission to fiscal agencies. It has technical supervision over all DepEd Accounting offices.
1. We act PROFESSIONALLY, with INTEGRITY and RESPECT 2. We strive for EXCELLENCE and INNOVATION 3. We are COMMITTED 4. We are ACCOUNTABLE 5. We value TEAMWORK
The Role of the Accountant
The accountant evaluates records drawn up by the bookkeeper and shows the results of this investigation as losses and gains, leakages, economies, or changes in value, so as to reveal the progress or failures of the business and also its future limitations and possibilities. Accountants must also be able to draw up a set of financial records and prescribe the system of accounts that will most easily give the desired information; they must be capable of arriving at a comprehensive view of the economic and the legal aspects of a business, envisaging the effect of every sort of transaction on the profit-and-loss statement;
IMPORTANCE OF FINANCIAL AND ACCOUNTABILITY REPORTING
This Financial Reporting System (FRS) includes the preparation and submission of Financial Reports such us Trial Balance, Financial Statements and other reports needed by fiscal and regulatory agencies. These are the principal means by which information were accumulated and processed in the state accounting system is periodically communicated to those who use them.
What are the functions of financial statements:
1. Provide a basis for making decisions for future operations; 2. Ensure that all cost and revenues are properly accounted for; 3. Facilitate review activities; 4. Assessment of agency performance; 5. Evaluation of the effectiveness of DepEd operation 6. Compliance to oversight Agencies
SUBMISSION OF FINANCIAL REPORTS
MANDATE: Management of DEPED Financial Resources including reportorial requirements in accordance with the generally accepted accounting and auditing rules and regulations.
REQUIRED REPORTS - National Government Accounting System (NGAS)
Under existing regulations’ Accountants are required to submit the following reports which are also to be submitted under the NGAS unless revised/amended by guidelines to be issued by the commission:
The following Accountability Reports are: Monthly Report 1. Monthly Trial Balance (COA/DBM) 2. Monthly Report of Disbursements (COA/DBM) 3. Summary List of Checks Issued and Cancelled (SLCIC) per MDS Account (COA/DBM) 4. Monthly Statement of Charges to Accounts Payable (COA/DBM) 5. Monthly MOOE Downloading Quarterly Report 1.Quarterly Trial Balance 2.Quarterly Statement of Subsidiary Ledger Balances 3.Statement of Collecting Officers Account Balances 4.Statement of Disbursing Officers Account Balances 5.Statement of Other Officers Balances 6.Quarterly Report of Actual Income 7.Quarterly Financial Report of Operation 8.Quarterly Physical Report of Operation 9. Statement of Cash Advance
Semi-Annual Reports 1. Statement of Accounts Payable 2. Statement of Acounts Receivable 3. Detailed Statement of Subsidiary Ledger Balances, Except for nos. 3,4 and 5 of quarterly
Annual Report 1. Pre closing trial balance 2. Post-closing trial balance 3. Detailed Statement of Income and Expenses 4. Detailed balance Sheet 5. Condensed Statement of Income Expenses 6. Condensed Balance Sheet 7. Statement of Government Equity 8. Statement of Cash Flows (Direct Method) 9. Statement of Allotments, Obligations and Balances 10.Detailed Breakdown of Obligations (Annex A) 11.Detailed Breakdown of Disbursements (annex B) 12.Report of Income NG Books (Annex C) 13 Report of Income RA Books (Annex D) 14 Regional Breakdown of Income (Annex E) 15 Regional Breakdown of Expenses (Annex F) 16 Schedule of Accounts Payable 17 Schedule of Accounts Receivable 18.Status of Unliquidated Cash Advance 19. List of Not Yet Due and Demandable (BED No. 3-A) 20. Projected Monthly Income (BED No. 3) 21. BP 100 - Statement of Revenue 22. BP 100 - A - Statement of Revenues and Expenditures 23. BP 500 - Statement of Other Receipts/Expenditures
DepED Central Office - Accounting Division Deped Complex, Meralco Avenue, Pasig City 1600 Tel/Fax No. (02) 633-7201 E-mail : email@example.com Developed and Maintained: Harold Magadia Hosted by: Weebly.com